Friday, June 27, 2014

5 Tips for Adobe Connect Conferences


Adobe Connect is a powerful web conferencing tool that has many capabilities however, users can easily get frustrated if participants are not familiar with online conference etiquette.  Here are 5 tips for making your conferences a success:

  1. Use the same "meeting" room as your last meeting.  Adobe Connect uses the term "meeting" meaning a space for a meeting.  Think of it sort of like a chat room for a meeting.  These can be used multiple times by clicking "Edit Information" to change the time and date of the meeting.  You can also create your own default set up that can be used for multiple meetings and you can save your share pods and documents to use in another meeting.

  1. Open your meeting 10-15 minutes early to allow people who are unfamiliar with web conferencing a chance to familiarize themselves with Adobe Connect and its features.  This also allows time if someone has connection issues.

  1. If your goal is to connect with participants by showing them who they are talking to consider uploading a JPEG picture of yourself into a Share Pod instead of using a webcam.  this uses less bandwidth and will make the meeting go smoother.  If a webcam is needed, use it sparingly.  Make eye contact with the camera to make viewers more a part of the meeting.  Focus the camera close on the speaker(s) head so there is limited background.  If you do not need the webcam, click stop sharing.  
  1. As a general rule of thumb, just give presenters microphone rights.  Participants can be given microphone rights from the host if needed.  Mute you phone or microphone when not speaking.  Avoid cell phones and speaker phone because it can add extra noise.  Poly-com systems that are designed for conferencing are okay to use (but not required.)  Adobe Connect has capabilities of voice without these systems. 

  1. If you are a presenter plan ahead of time how you are going to share with your audience.  You can share your PowerPoint directly in a Share Pod, share your screen or share a program.  If you share a program make sure it is how you want it viewed before sharing (PowerPoint is in presentation mode.)  If another window has to be opened your audience will not see it.


Remember, there may be problems using any web based conference programs.  To make your conference run smoothly, it is best to use a desktop computer or have a laptop that is connected to the internet through an Ethernet cable.  Wireless internet connections are slower depending on how many users there are.  Practice, Patience and flexibility are key.

 If you have any questions or tips for others please comment below or contact TLT.  Happy Connecting!

Sources:

Web Conferencing Etiquette: Top Tips - Adobe Connect User Community. (n.d.). Retrieved June 25, 2014, from http://www.connectusers.com/tutorials/2009/02/web_conf_ettiquite/index.php. 

Adobe Connect Web Conferencing. (n.d.). Retrieved June 25, 2014, from http://www.kumc.edu/information-resources/organizational-chart/tlt/adobe-connect.html

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